Business Name: Breedlove Dobbs Heating & Cooling
Location: 3702 N. Shadeland Avenue, Indpls., IN 46226
Date: 10/25/11 to Present
- Accessibility- ***
- Performance/Reliability: - ***
- Problem-Solving/Conflict Resolution: **
- The Intangibles- **
- Overall Experience- **1/2
I waited.
As an adult living independently with a disability, there’s little I dread more than needing home repairs. While my father’s a carpenter, he’d be the first one to tell you that the mechanical gene simply wasn’t handed down. While I can handle website design to a certain degree, virtually everything involving mechanical skills is completely beyond me.
Car repair? I haven’t a clue.
Heck, wheelchair repair? Not a chance.
Plumbing? Electrical? Even simple home repairs? Yeah, right.
In a newer home, this mechanical deficit might not prove to be a big deal. However, I wasn’t exactly thinking with my brain when I opted to purchase a 3-bedroom ranch on the northeastside of Indianapolis that just so happened to be built in 1955. Okay, so it’s not exactly a log cabin. Still, a 50-year-old house is almost destined to have more than a few issues and my home is definitely no exception to this rule.
After having struggled for the last couple years with my furnace, which I’d believed to be an original, my hand was forced on the issue when a bout of severe weather in the area caused an electrical surge to go through the house that knocked out the power and killed the furnace. So, after a couple months of stalling things in the fall of 2011, I finally began exploring options in early October. I contacted Breedlove Dobbs Heating & Cooling at the recommendation of a couple friends plus my home church, all of whom have had generally positive experiences with the company though two out of the three also noted that they can be a little pricey and a little over-zealous about selling rather than repairing furnaces. Still, I thought to myself, “if they can handle my church’s old boilers then they should do just fine with my older furnace.”
I contacted Breedlove Dobbs through their website, a preferred method of contact for me as my daytime hours are frequently quite busy and stopping to make a telephone call is not always possible. Two days later, I received a call from their customer service and scheduled a technician to come out. The first technician arrived on time and went about assessing the damage to my furnace and the potential for repair. The technician concluded that it could be repaired, but that it would likely be in the hundreds of dollars given the furnace’s age and I might be better off to reconsider replacement. As this was not the first time that replacement had been recommended, I found myself willing to explore the possibility more as a current tax credit would expiring at year’s end and my current furnace was far from energy efficient.
I quickly learned that the first technician was unable to have this discussion, however, as only the company’s owners (The Rich Brothers) did actual sales. I would need to schedule a second appointment, again taking some time off of work. Much to my dismay, the $25 off coupon on the company’s website (designated as only for a “service call”) was not accepted and I paid the full $69. Fortunately, I did learn that the sales visit would have no charge.
I scheduled the appointment for a sales visit for a couple days later and, once again, Mr. Rich arrived on time. We discussed options, particularly three energy efficient models that would quality for a $200 rebate through Citizens Gas (my local gas company) and a $150 tax credit. The company offered a “six months same as cash” through GE Capital Bank with approved credit, an option that made it possible for me to pay 50% up front and to finance the remainder with the plan to pay it off within six months. I was provided a written estimate for all three models ranging from $2,571 for the least expensive to $3,641 for the most expensive. All three prices included a “parts & labor” warranty for 10 years plus a service contract for the first year. They would also replace the flue pipe. I was informed that I would receive the rebate within a few weeks after installation.
Breedlove Dobbs was established in 1974 and is a factory authorized dealer of Bryant Heating & Cooling Systems products. Mr. Rich was quick to point out the company as being a recipient of Bryant’s “Gold Award,” the highest standard among Bryant’s dealers recognizing quality products & service. Mr. Rich shared that this had long been a goal of the company, thus I believe this past year to be the first year Breedlove Dobbs received the recognition.
It was mid-week when I’d tentatively agreed to purchase the least expensive of the energy efficient models at a price of $2,571. We stated that we might start work the following Monday, however, I did want to confirm that I’d qualified for the “six months same as cash” deal rather than a straight credit agreement. Mr. Rich stated he would let me know as soon as possible and that he would be returning right back to the office following our visit. By Friday, I’d not yet heard that the credit was in place so I e-mailed Mr. Rich to inquire as to the credit issue and to check on the status of Monday’s possible service call as I needed to make work arrangements. By Monday morning, I had not heard anything so I went to work and, of course, about 9am received a call from the company informing me that the crew was on its way. Despite being frustrated at the lack of confirmation, I was able to make quick arrangements at work and returned home to let them in.
The crew that worked to install my furnace worked in a timely and professional manner. While I’d hoped to have someone at my home while they were working, I ultimately needed to return to work and left the crew to complete the tasks as I work only a few minutes from my home and could return quickly when needed. About 4pm, I received the call that installation was nearing completion. I returned home. The crew wrapped up their work and left after ensuring that everything was in working order.
It was rather warm on the day of installation, so the furnace itself didn’t really come on until the temperatures dipped down later that night. It was at that point that I heard a rattling that simply didn’t sound right. I thought, perhaps, it was just the newness of the system and didn’t worry about it initially. I finally did contact the company again, again by e-mail, and a couple days later received a returned call (I’m not quite sure why they have e-mail as evidence points to the fact they don’t use it and certainly don’t respond to it). The technician returned to my home the following day and it was determined that there was a slight problem with the way the flue pipe was curved. The technician fixed it.
I waited 2-3 weeks and found myself wondering “Did he say “two” or a “few” weeks for my rebate?” Having not been told that any additional steps were required, I didn’t worry that much about watching the clock. After all, we were entering the holiday season and it really wouldn’t surprise me if we hit January before something arrived. By early January, I’d not yet received a rebate and I began to grow concerned. I again e-mailed Mr. Rich, heard nothing and finally called the office on January 4th, 2012.
I heard a long pause. “Did you get the paperwork?,” the voice on the phone asked. “What paperwork?,” I replied. “You only had 60 days to send in the paperwork to Citizens Gas,” the voice replied. “I never received any paperwork to send in,” I responded. “Jeff (Mr. Rich) said I would get a rebate two weeks or a few weeks after installation,” I explained.
“Let me see what we can do,” he replied.
I came home that evening with the required paperwork for both the rebate and tax rebate at my door. The paperwork clearly stated that the forms and invoice, which I’d not received, must be postmarked within 60 days and it was already one week past this time. However, I quickly e-mailed everything in to the appropriate e-mail address with the required documentation and the invoices I had. 3-4 weeks later, I received notice that they needed the actual notice of invoice (that I’d not received). So, I again contacted the company (by phone this time!) and requested the invoice as well. I gave them my e-mail and fax numbers. After two days, I’d not yet received it so I called again. They faxed it that day. I mailed it in and, now, today…
It was denied because I had not gotten it in within 60 days.
So, I go back to my first statement.
I waited. I waited for all of this to resolve until choosing to write about it. I’ve got 10 years of Breedlove Dobbs servicing my furnace and, quite honestly, their technicians have been quite solid. They are all NATE certified and, kudos to Mr. Rich, the company pays for their training (as long as they pass). I really found myself hoping this would all work out nicely and the rebate issue would be resolved.
After all, and I say this with no hesitation, if my company had goofed up and cost a customer $200 I’d be eating the cost and I’d make it right. There is simply no question that’s the ethical thing to do. It’d be different if I’d been informed and simply missed the deadline (even if I didn’t have the paperwork…if I knew there was a deadline and didn’t call them, then I share the blame). However, I wasn’t given a deadline, the forms, a receipt or anything required to make the rebate happen. I lost $200 because Breedlove Dobbs didn’t do their job. Period. They knew when they dropped off the forms to me, finally, that the date had already passed. Did they assume Citizens Gas would just pay it? I have no idea, but that’s the point where a company should say “You know what, we screwed up. We’re going to make it right.”
Instead, I received forms on the door with no human contact, no explanation and no apology. Instead, I received forms that were filled out incorrectly (my tax form actually says I bought the furnace in December 2012).
I did my part. Within a few hours of receiving the forms, they were sent in. The furnace is already paid off…well within the six month period.
This isn’t really a customer service having much to do with my disability, but it is a customer service issue. This was a chance for Breedlove Dobbs to prove that it’s a “Gold Award” company by acknowledging its mistake and making it right. No company wants to lose $200. I understand completely. I had plans for that $200, too. But, instead of owning it and moving forward and likely earning a customer for life you’ve instead ended up the subject of a lecture on customer service in a popular customer service blog. You’ve lost my non-warranty business and I’m telling people.
In other words, you’re losing more than $200 worth of business by not making it right.
You proudly report yourselves as graded “A” by the Better Business Bureau and tout your Angie’s List record. Well, guess what? They read this blog.
Bryant? I have no doubt this blog will end up in their mailbox, as well.
To those of you reading this blog, this should be a “teachable moment.” When you make a mistake, own it and take responsibility for it. Mistakes will happen along the way, but it’s the companies that are able to honestly, directly and completely address those mistakes who win the customers. Likewise, I don’t care how good your product is if your customer service doesn’t back it up.
After waiting for months to write about this experience, I’ll be the first one to acknowledge it could still work out. Breedlove Dobbs or Bryant or someone else could read this blog and think to themselves “We need to make this right.” I hope so…there’s a certain legitimacy in the idea of “better late than never.” But, perhaps, this will also serve as a reminder to other home improvement companies that customer service does matter. Great quality is important and prices are paramount, but when it comes down to it treating someone well and right and justly is just about the best thing you can do to keep a customer.
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